Applicants apply electronically to us

Apply

Apply has extensive help and validation facilities, so that checking and coding are not required at UCAS. Applicants are unable to enter a course not present on our courses database.

Validity of entries

We cannot check the validity of the applicant's entries, and you should arrange your own checks on fee-payer status and, if necessary, examination results. We continue to be involved in action against fraudulent applications and have issued a code of good practice for use by admissions staff. Please notify our Verification Unit on +44 (0)1242 544670 immediately if you become suspicious of a particular applicant.

Copy application formsstudent using pc

Copy forms show the application details printed on a single A3 sheet which is folded before despatch. If there is too much information to print on the paper copy form, we will print a ~ symbol at the end of the text to signify that we cannot print all the text. In these cases, the missing information can be viewed on web-link.

Applications for non-Route B choices are sent simultaneously to you, while those for Route B are sent sequentially in the interview preference order given by the applicant.

Applicants may indicate that they want to be considered for entry with credit or advanced standing. We advise them to contact you before entering this on the application. Applicants may seek entry deferred by one year to some or all courses. They will indicate their intention beside the course details.

The following identifying information is printed on all copy forms:

  • Application number
  • Personal ID
  • Institution code
  • Course code
  • Year of entry
  • Point of entry

The following information is printed if applicable:

  • Faculty or campus or both
  • Round number and interview preference number for Route B applications

Please note that your institution can completely opt out of receiving copy application forms. Please discuss this with your UCAS Correspondent if you think it would be beneficial.

Invisibility of choices

You cannot see details of any applications to other institutions until the applicant replies or has no live choices. Any decision you make is therefore made without bias based on reference to the applicant's other choices.

To ensure that this agreed 'principle of invisibility' is adhered to, you must not request information from applicants about their applications to other institutions, either during interviews, visits or open days or by any other means.

Data Protection Act 1998

The Data Protection Act 1998 allows an applicant to ask us or you for a copy of all the data we hold about them. You must take care to ensure that your records are stored securely and that reports are not discussed with anyone other than those directly concerned with your admissions process or the referee.

Criminal convictions

An applicant who has a relevant criminal conviction that is not spent is required to state this on the application. 'Relevant' is defined in Apply as offences against the person, whether of a violent or sexual nature, or offences involving unlawfully supplying controlled drugs or substances where the conviction concerns commercial drug dealing or trafficking.

Convictions that are spent (as defined by the Rehabilitation of Offenders Act 1974) are not considered to be relevant. Certain courses, for example, teaching, health, social work, veterinary medicine, veterinary science or courses involving work with children or vulnerable adults, do not come under the Rehabilitation of Offenders Act.

Please note that, following concerns expressed by the Information Commissioner, only a 'Yes' box is given. The question is therefore not mandatory.