Your institution can make a number of different decisions: unconditional offer; conditional offer; unsuccessful (reject); and withdrawal. All of these decisions must be communicated to the applicant through us. Any additional letter you want to send should make it clear that the formal offer has been sent through us and that the applicant's reply to the offer must also be made through us.
Offers can be made for courses not listed by the applicant. These changed-course offers should only be made with the prior consent of the applicant.
Please note that applicants must not be informed that their names are being held on a waiting list as there is no provision for this within the scheme.
Guide to offer making (Word)
Grades and marks (PDF)
Subject codes (PDF)
Summary of conditions (PDF)
You are able to send invitations to applicants asking them to attend for interview or audition, or to provide a portfolio of work, an essay or other piece of work. The invitations can be for any course. The applicant will receive the invitation on Track and will be able to accept or decline it online. If they need to change the time or date they need to do this off-line directly with you. You can then update the details of the invitation using the link-products so that the revised details are shown in Track.
This is used when you are satisfied that the applicant has fulfilled all the entry requirements (except those to be met at registration) and are prepared to admit the applicant in the year indicated. An unconditional offer is binding upon you.
If firmly accepted, offers are also binding upon applicants. This means that they cannot then continue to seek admission to any other course in the scheme.
This is the usual type of offer made to applicants who have not yet fulfilled the academic or other entry requirements for the course. This offer is binding upon you if the applicant meets the conditions set. If the applicant satisfies the conditions you specify (which may include non-academic ones), you must confirm the place and admit the applicant in the year indicated.
The standard text of the offer letters sent by us states that:
The following points should be noted.
Examples of conditional decisions by qualification
|Access and foundation course (PDF)||GCE (PDF)|
|Baccalaureate (PDF)||General Tariff (PDF)|
|BTEC (PDF)||HND and RSA (PDF)|
|CACHE (PDF)||Irish Leaving Certificate (PDF)|
|Degrees (PDF)||SQA (PDF)|
|Diploma in Foundation Studies (PDF)|
You may give a reason for not making an offer either at the time of your original decision or later.
You may withdraw any application if, for example, an applicant fails to attend an interview or does not send information required. A reason for withdrawing must be given.
Many institutions already use the contextual information that is available within the data supplied as part of the UCAS application - such as whether an applicant has been in care. Some institutions go further and use significant resources collecting other, relevant contextual data; others do not use any additional data.
From the 2012 application cycle, additional contextual data has been made available to universities and colleges who wish to use it. This is one of a number of shared services being developed by UCAS for the benefit of the HE sector, and comes in response to a number of requests from institutions to provide such information.
The 'basket of data' that will be made available has been agreed through consultation with Supporting Professionalism in Admissions (SPA) and the institutions that currently use such data, together with agreement from the administrations of the UK.
The information that will be available is:
1 We are unable to provide this information for Northern Ireland.
The information will be linked to the applicant or can be made available as generic data sets. It will initially be available for the 2009 and 2010 academic years.