The Data Protection Act 1998

Data Protection

When you complete your application online, we ask you to read and agree to the declaration displayed on Apply. When you agree to the declaration, you agree that we and the universities and colleges can process your information and keep a copy of your application to collect statistics and detect and prevent fraud.

The Data Protection Act 1998 allows you to ask us for a copy of all the information we have about your application. We charge £10 for this service to cover administrative costs. If you would like a copy of your information, please write to us giving your full name, address, personal ID and application number, and send us a cheque or postal order for £10, payable to UCAS. Applications are kept at UCAS for 3 years.

Please send your request and cheque or postal order to UCAS, Rosehill, New Barn Lane, Cheltenham, Glos GL52 3LZ.

If you wish to pay by credit or debit card, phone our Customer Service Unit on +44 (0)871 468 0 468. You must have your application number and personal ID to hand and be able to correctly answer some security questions.

Privacy of Electronic Communications (EC Directive) Regulations 2003

We, or the UCAS group of companies, may from time to time send out information concerning:

  • Funding and sponsorship opportunities
  • Health issues
  • Careers opportunities that are appropriate to your chosen subject(s)
  • Goods and services relevant to higher education, such as student banking and discounted travel

Such information may be sent by email, SMS text or by post. If you want to receive this information, please tick the appropriate boxes when you register to apply.

Nominated access

If you are likely to be away at any time during the application period, for example on a gap year, you may wish to appoint someone to act for you, with whom UCAS can discuss your application if necessary and who can make decisions on your behalf in your absence.

On your application, we ask you to enter this person's name and their relationship to you. Parents, other relatives and guardians would be obvious choices. Please note that universities and colleges have their own policies for discussing applications.

This section of your application is not compulsory - you do not have provide details if you do not wish to nominate such a person.