It is important that you read this declaration carefully so that you are happy you understand its content.
a. How we verify the information you provide
If we, or a training provider, have any reason to believe that you or one of your referees has:
- left out any relevant information, including qualifications you have completed, qualifications with an unsuccessful grade or qualifications for which you are still awaiting results
- given false or misleading information
we may take any necessary steps to check with you and other parties, including training providers and examination and awarding bodies whether the information you have provided is accurate or complete.
We have the right to cancel your application without refunding your application fee if we determine (having carried out any necessary checks) or have reasonable belief that your application contains false information.
If you have any reason to believe that information we hold about you is not true, complete and accurate, you must tell us.
If we need to verify your identity, we may use details in your application by making checks using any official, publicly available or commercially available identity checking services. If any adverse information is revealed about you we will let you know so that you have an opportunity to respond.
b. Your personal statement
Your personal statement must be completed by you and we do undertake checks to verify that it is your own work.
If your personal statement includes material that appears to have been copied from another source, we may notify the training providers to which you have applied, whose decision it will be to take what action they consider appropriate.
c. Misuse of credit or debit card
If you pay your application fee using a credit or debit card that you do not have permission to use, we will cancel your application.
We may also cancel your application if your payment is not honoured i.e. a bank or credit card provider refuses to pay us.
d. If we need more information about you
We, and the training providers, may, at any time, ask you, your referees or your employer to provide more information about your application. For example, we may need to see proof of:
- your identity
- your status
- your qualifications
- your employment history
If we do not receive that information after a reasonable period of time and by a set date, or if the information is not satisfactory, we can cancel your application without giving you your application fee back. If your application is cancelled, you will not be able to submit another application for entry in the same admissions cycle.
e. How many places can you have?
If you make an application through more than one of our application schemes, you may find yourself with more than one confirmed place. If this happens we will ask you to accept one and withdraw from any others.
You can apply once in each application cycle. Please don't apply more than once in an application cycle, as further applications will be cancelled and you won't receive a refund of your application fee.
f. Your contract
Your application is a contract between you and us, and when you accept an offer from a training provider, there will be a separate contract between you and them. No one else can enforce any part of these respective contracts under the terms of the Contracts (Rights of Third Parties) Act 1999 or any other legislation.
g. If we make a mistake
We try to process applications and decisions efficiently and accurately. However, we are not responsible for any mistakes or delays, or any loss or damage suffered by you as a result of any mistakes or delays, which are due to the acts or omissions of training providers, or which are otherwise outside of our reasonable control.
h. What you can expect from the training provider when you receive an offer
When you receive an offer of a place from a training provider, they should also provide you with or make available to you the 'pre-contract' information which is required under consumer protection legislation. This information should include, amongst other things, relevant information about course information and costs, such as tuition fees and any other relevant costs required for the course, arrangements for making payments to the training provider, and their complaints handling process, including your right to cancel your contract should you change your mind. The training provider should also provide you with information about their terms, rules and regulations relating to student conduct, which explain your rights and obligations to the training provider and, likewise their obligations to you, as a student at their institution.
You should read and understand this information before making a decision about an offer, as this is likely to form the terms and conditions of the contract between yourself and the training provider if you subsequently enrol there. If you do not receive the required information, or you wish to make a complaint, or if you are not clear about anything relating to your offer and the information provided, you should contact the training provider directly to ask for further advice.
i. If the training programme cannot be offered
If you become a student, under your contract with the training provider, they must do all they can to provide the educational services in accordance with the contract that you have with them. If the training provider is unable to provide these services for any reason, they must do all they can to keep the disruption to your education to a minimum, for example, by offering you a place on a suitable alternative course or providing assistance to help you find a suitable alternative place elsewhere.
j. Criminal convictions
You must have undergone a criminal records check through the Disclosure and Barring Service before you can start your first teaching placement. You might also be asked to cooperate with other checks which come into force in England and Wales at any time during the application process or later.
k. Cancelling your application
You have the right to cancel your whole application. If you let us know within 14 days of the date on our official welcome email to you, we will refund your application fee. To do this, please contact our Customer Experience Centre.
Your right to appeal if we cancel your application
If we cancel your application you have the right to appeal. Further information on how to appeal is given at the time of cancellation. All appeals will be considered within a reasonable time by an independent and senior member of staff not involved in the initial decision to cancel. An appeal may be either upheld in which case your application will be reinstated, or dismissed in which case your application will remain cancelled. We will let you know the outcome of your appeal as soon as possible.
The appeal process relates only to applicants whose application has been cancelled by us. If you are not happy with some other aspect of our service, please follow the separate complaints procedure.
l. How we may use your personal information
UCAS is committed to protecting your privacy by making sure that your personal information is held securely. We limit access to the personal information contained within your application to educational establishments who participate in UCAS’ admissions schemes and certain organisations who have statutory or regulatory responsibilities.
When you submit an application, UCAS may use your personal information for the following purposes:
Managing your application to postgraduate education
- We share personal information in your application with the training providers that you have applied to, so that they can consider and process your application. This will also include sharing your results from the examination and awarding bodies with the training providers where you hold offers.
- We may correspond with your examination board or awarding organisation about your results and we may undertake surveys they may commission on their behalf.
- We will, if appropriate, share information with relevant professional and regulatory bodies in connection with enquiries relating to your fitness to practise.
- If you are an international applicant, we may share personal information with UK Visas and Immigration (UKVI) in connection with verification procedures for your entry into the United Kingdom for study purposes.
Reporting to organisations with responsibilities for higher education or the Initial Teacher Training scheme
- Personal information may be provided to organisations who have either statutory or regulatory responsibilities for ensuring the effective operation of the higher education sector or monitoring the effectiveness of government policies for higher education. We will only supply personal information that identifies you for these purposes if the provision of statistical analysis is not suitable, the disclosure will not have a direct impact on your application and the uses of personal information provided are agreed under contractual terms.
- We may also provide personal information to the Department for Education (DfE) to enable them to efficiently undertake their responsibilities for allocating Initial Teacher Training places to providers within the UCAS Teacher Training scheme and ensuring that Initial Teacher Training recruitment targets are met. Wherever possible, we will share information contained within your application in a way that will not identify you.
Providing statistical analysis to the Initial Teacher Training sector
- We will retain a copy of your application and use it, sometimes in combination with other information we hold for the purpose of producing statistical analysis and research in respect of the admissions schemes managed by UCAS. Any statistical analysis reports published will not allow any individual to be identified.
Other uses of personal information
- Prevention and detection of crime — to prevent and detect crimes of any nature, we may share personal information we hold with relevant bodies, such as, government departments, local authorities, the NHS, law enforcement agencies, student finance bodies, examination and awarding bodies, professional bodies and other international admissions organisations.
- Surveys — we may send you surveys to ask for your opinions or to inform you about the development of UCAS’ admissions services and admissions to higher education. Your responses will not be disclosed by UCAS to anyone else in a manner that identifies you.
- Uses required or permitted by law — we may also share personal information we hold where we are required or permitted to do so by law.
Sensitive personal information
To support the application process, 'sensitive personal information', as defined in the Data Protection Act 1998, may be collected and shared with the training providers to whom you apply.
- To assist training providers in monitoring their compliance with the Equality Act 2010, we collect details of your ethnicity and give you the option to tell us your sexual orientation, gender identity and religious belief. This information is provided to your chosen training provider after you have secured a place or at the end of the application cycle.
- For the purposes of making sure that your chosen training provider can meet any specific needs that you may have, we ask you to provide information about whether you have a disability, special needs or a medical condition.
- We ask you to declare if you have any relevant unspent criminal convictions or punishments. Confirming that you have a relevant criminal conviction or punishment will not exclude you from the application process and is collected to help the training providers consider the suitability of applicants for the courses to which they have applied and to reduce the risk of harm or injury to students and staff caused by the criminal behaviour of other students. You may find further details about how a criminal conviction declaration is handled by a training provider on their website (including your right to appeal any decision they make).
- how to request a copy of your personal information
- how to request us to change, delete or stop using the personal information we hold about you
- the ways you can contact us about your personal information
- how long we retain your personal information