1. Your account
- You need to activate your user account to access the admin site of UCAS Progress.
- You should have received a verification email from us. Click the verification link in the email, and then select a password.
- Once you’ve done this, your account will be activated immediately.
Admin site – dashboard
- The admin site provides you with tools to update your course and provider information, and manage your applications.
- As a receiving provider, four areas of the admin site are relevant to you, and you have been assigned all four roles: user, provider, course and application manager.
- We recommend users are assigned to the appropriate role(s) as described below – they can be assigned to more than one role.
- The user manager can assign, edit, view, delete, lock, unlock, and reset passwords for all staff users at your provider.
- Further information about the tasks a user manager can carry out is available in the users' section of the UCAS Progress help system.
Tip: Bulk importing of new courses into search is usually completed within 24 hours. Once the file has been processed, we’ll email you to let you know it’s been successful.
- The course manager can create, edit and delete your courses shown in the search tool, giving you an overview of all of the opportunities linked to your centre. You can also access information on the level of interest in your courses.
- Further information about the tasks a course manager can carry out is available in the courses section of the UCAS Progress help system.
- The provider manager can carry create student groups and set your school parameters (how your school wants to use the system).
- Further information about the tasks a provider manager can carry out is available in the providers' section of the UCAS Progress help system.
If you haven't received the verification email, check your junk email folder. If it's not there, or if you're not the right person to be linked to these roles, please call our UCAS Progress Support Team on 0371 468 2 568 or email email@example.com.
- The application manager can track, manage, and process applications – from submission through to enrolment.
- You can send messages to applicants through the system during the application process.
- You can view and acknowledge, make offers, create alternative offers, return an application to the applicant, or mark an application as unsuccessful.
- Further information about the tasks an application manager can carry out is available in the applications section of the UCAS Progress help system.
2. Setting up your provider and course information
- To ensure students can search and apply for your courses in the search tool, make sure you’re listing your provider information and courses on UCAS Progress.
- Guidance on how to update your courses and download the ‘courses viewed’ report is available in the courses and providers' sections of the UCAS Progress help system.
3. Setting your parameters
Parameters are used to define what you as a provider can do, such as:
- setting up an automatic request for references
- adding application questions
- adding a 'before you apply' message.
The provider manager has permissions to set your parameters. We recommend you set these prior to receiving applications from students.
4. Managing applications
- Being part of UCAS Progress means you can now accept applications from Year 11 students, either supported by their school, or self-registered.
- The application manager has responsibility for managing applications received from students.
- It’s important you use UCAS Progress to keep the student updated on the progress of their application – firstly by acknowledging you’ve received it.
- You can then update the system with offers and send messages to students, giving them and the school a live update on their application status.
MIS import and export function
You can also import applications into your own management system (MIS). Information about how to do this can be found in the MIS section of the UCAS Progress help system.
As an application manager you can access a weekly application report. You can:
- view all applications received
- identify the number of students and the status of their applications
- receive an indication of the number of students who’ve applied for each course
If you need to contact us, please email firstname.lastname@example.org.