Data Steward

The Data Steward provides effective control, stewardship, and management of an organisation’s data assets. They help provide business users with high quality data and metadata, that is fit for purpose and easily accessible.
Closing date
20 Dec 2017
Up to £25,000
Full-time or part-time

About the Operations department

The Operations department is the backbone of UCAS. It is responsible for the planning and delivery of the end-to-end annual admissions delivery cycle, as well as being responsible for the day-to-day delivery of the UCAS Undergraduate, UCAS Conservatoires, UCAS Teacher Training, UCAS Postgraduate, and UCAS Progress application schemes.

The department is made up of teams in Data Collection, Verification, Application Processing, and Business Change, which facilitate the delivery of our admissions services. This includes key services and events, covering the processing of applications, collection of course data, verification services, Awarding Body Linkage (ABL), SQA results day, A level results day, and Confirmation and Clearing.

Operations holds the key to what makes UCAS a unique company. If you want to be a part of it, please send us your application.

About the role

Key duties and responsibilities:
  • To control and effectively manage data assets, such as:
    • stakeholder datasets
    • applicant datasets
    • qualifications datasets
    • courses datasets
  • Proactively identify improvements in the collection, storage, management, interoperability, and dissemination of the data, and make recommendations to the appropriate IAO.
  • Proactively investigate/implement external standards, and keep abreast of sector developments.
  • Alert the Senior Data Steward and appropriate IAO of real, or potential, situations which could adversely affect the organisation’s operations as far as the data related to his or her responsibilities as a data steward.
  • Identify the problem(s) and propose solution(s) across the datasets:
    • correct wrong or missing data
    • implement medium and long-term solution(s) to avoid recurrence
  • Be proactive in promoting the role of data stewardship across the organisation, particularly for any new digital initiatives as part of Digital Acceleration, and have an understanding of working in an agile way.
  • Work with ETL developers to establish required flows of data around the organisation, and implement processes to support them.
  • Work with ETL developers to identify and record metadata, and how best to publish for use by the organisation. This will include maintaining content and procedures for maintenance.
  • Be able to specify data structures/requirements for new or existing developments and initiatives.
  • Provide frontline support, advice, and guidance to internal and external stakeholders, in respect of data quality issues.
  • Implement changes to the database(s) and complete updates to coding and quality standards as and when required, in accordance with contractual obligations.
  • Ensure effective metadata management to include meaning, purpose, business rules, and usage.
  • Champion the principles of good data and metadata management across the organisation.
  • Contribute to local and company-wide activities, to ensure the data guidelines, as agreed by the Data Governance Board, are never compromised.
  • Control and manage reference data in line with national or sector standards,


Up to £25,000 with 25 days annual leave, voluntary flexible benefits, paid volunteering days, and a contributory stakeholder pension. It’s not just about the financial benefits that UCAS offers – on-site you can also benefit from our restaurant, affordable gym membership, free parking, unlimited tea and coffee, and many other perks. You’ll enjoy an exciting, agile working environment, with a vibrant culture and flexible approach to work, all of which reflects our teamwork and innovative spirit.

How to apply

Please see the role profile (454.59 KB) for more information. Please download and complete our  application form (1.18 MB), which you will need to upload on the next page, along with your CV.

You will receive an email confirming that your application has reached us. We endeavour to contact all candidates before or soon after the closing date. However, due to high volumes of applications, we may not be able to contact all candidates. If you do not hear from us, please assume your application has been unsuccessful on this occasion.

All information you send to us will be kept in line with the Data Protection Act 1998. UCAS is committed to equality and values diversity in our workforce. We welcome and encourage applications from all candidates in line with the Equality Act 2010.

We reserve the right to close this job vacancy prior to the advertised closing date, if we feel we have found a suitable candidate.

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