Guidance on how to use our collection tool to manage your courses.

In the collection tool, you can add and manage course and provider information. The data feeds into our multi-destination search tool, which prospective applicants and advisers use to search for courses.

It's important your course and provider information is maintained in the collection tool:

  • is as current and complete as possible
  • meets UCAS' data standards (256.65 KB), as agreed in our terms and conditions of service – the system will give a warning if data fails validation
  • is compliant with legal requirements, such as consumer protection laws, e.g. the requirements set out by the Competition and Markets Authority (CMA)

In 2017, HEFCE produced a guide to providing information to prospective undergraduate students, to help you present good quality information to potential applicants.  


Collection tool guide

In the collection tool, you can add and manage course and provider information. The data feeds into our multi-destination search tool, which prospective applicants and advisers use to search for courses.

Please view our Collection tool support guide (1.05 MB) which has been created to help you manage your course information. The guide will be updated regularly, to account for future revisions of the collection tool. We consider this to be an evolving document, as the system and needs change – as such, we would appreciate feedback on any areas you would like us to cover in future versions. You can send your feedback to the Data Collection Team at coursesdata@ucas.ac.uk.


Courses rollover guide

In preparation for the opening of the 2020 cycle you can now start rolling over, and updating your course listings in the collection tool, if you haven’t already done so. To help you do this, we’ve created a new rollover guide (453.66 KB) for 2020 entry.


Are your courses ready for Clearing in the Collection Tool?

Every year, it is important that providers offering courses in Clearing have completed the necessary activities in preparation for the forthcoming Confirmation and Clearing. Our guide covers everything you need to know, to make sure applicants are able to search for and apply to your courses.

 


Frequently asked questions

If you have any further queries, please contact our Data Collection Team at coursesdata@ucas.ac.uk or on 01242 544 864.


Give us your feedback

We’ll be regularly updating the collection tool based on feedback we receive. To give us your feedback, simply click the ‘Feedback’ button, available on each page in the collection tool. We review every piece of feedback we receive.


Services we're developing

The collection tool is just one of the services we’re developing. To find out more, and to view our latest resources, visit our 'Development of our services' web page.


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