Setting up your scanning device
Top tips to set up your scanning device ready for the UCAS Discovery events.
Lead Scanning at UCAS Exhibitions
Please see below instructions and FAQ's to get started with using your Smartlead UCAS scanning app
Get ready for scanning
- Connect your device to WiFi or 4G/5G
- Download the Smartlead UCAS App from the Google Playstore or Apple App Store.
- Set up a PIN by typing in twice to validate (if you forget your PIN we can look this up for you in your Enet account).
- Login
a) Enter your username - any email address for you/your organisation
b) Enter your password – this is a unique licence code from your bookers Enet account.
c) If you have previously used the Smartlead UCAS app, you may only be prompted to enter a pass code (you will need add a new licence code in the settings section).
- Scan the unique event QR code within the event scanning instructions to activate the event. Don’t scan your own exhibitor pass.
- Check the home screen displays your organisation name, the event name and date for the event you’re attending.
Scanning device specifications
UCAS uses a lead scanning app called Smartlead UCAS.
The minimum operating system requirements are:
Android 8
iOS7 or above
Five-megapixel camera
Camera must autofocus
32.4MB required to download app
We highly recommend using phones rather than tablets for the best user experience and more reliable scanning. The app is available for iPad. If you purchase mobile phones or tablets that are newly released it is a good idea to check that the app functions correctly prior to each event.
The Smartlead UCAS scanning app cannot be used on Windows phones/surface tablets, Amazon or Google devices, or older devices where the camera does not autofocus. Please get in touch before purchasing devices to ensure compatibility by emailing eventstechnical@ucas.ac.uk.
Scanning instructions
Discovery Exhibitions
Coming Soon
FAQS
Is there Wi-Fi?
Details of the Wi-Fi service at the venue can be found in the exhibitor manual.
Forgotten PIN / Passcode
Your PIN can be found in your bookers ENet account in the last event that your scanner was used or you can call 01242 545725.
Red screen when trying to scan
Another app is using your camera. Close all apps on your device and restart the Smartlead UCAS App.
No internet or bad signal
You can scan offline, provided you have already activated your licence code and scanned the unique event QR code. Check the home screen displays the correct organisation, event name and date. If scanning offline, you must put your device online and sync your data after the event to upload your scans to your bookers Enet account.
How do I sync my data?
Go to ‘Settings’, ‘Sync data’ and hold down the ‘Process Data Sync’ button. This will ensure that all data is pushed to your Enet account. Check your Enet account to ensure all data has synced.
QR codes will do not scan / unresolved QR code
- Clean your camera lens with a tissue or soft cloth.
- Check your settings - ensure the ‘restrict to standard QR code or barcode type’ is not ticked.
- Try scanning again.
- Check the home screen displays the correct organisation name, event and date for the event you’re attending.
- The QR code may be blurred or damaged or there may be a screen protector.
- The camera specification may not be sufficient (minimum of five megapixels needed).
I can't scan a QR code or barcode
Take a photograph of the QR code including the person’s name and the QR code and email it to eventstechnical@ucas.ac.uk, we will add these QR codes or barcodes to your bookers Enet account where possible.
Why can't I see personal details when I scan?
If you are scanning offline, you will not see details. Also, details of on-site registrants using a paper registration form will not appear when scanned, the data will be available in your bookers ENet account within two working days, if enough data is provided on the form.
Scans not matching contact stats
Scans are the number of times you have scanned. Contacts are the number of individual and unique contacts you have added to your bookers ENet account.
Why do I have opt in 'tags'
The pre-defined opt-in ‘Tags’ are for you to collect additional preferences should you wish, but are not mandatory, UCAS already collect these for you. Any options you collect will override what UCAS has collected. You may also programme up to seven of your own options in Enet prior to the event. View Understanding how you can use your scanning data from UCAS exhibitions for more information about how you can use your data.
At the end of the event
- Check your data – go to ‘Settings’, ‘Sync data’ and hold down the ‘Process Data Sync’ button. This will ensure that all data is pushed to your Enet account.
- Check your data has all loaded into your bookers Enet account
- Reset the app - after each event it is good practice to reset the app to clear all of the data within your app. Please ensure all your data is synced before resetting. Go to Settings > Reset app.
Scanning guides
An sample lead data file (updated 6 February 2024). Please note that fields have been removed and added.
Subjects and the apprenticeship industries that are available in your scanning lead download file.