Skip navigation

    UCAS Exhibitions Adviser booking guide

    Each student requires an individual QR code ticket for entry; this QR code is also scanned by exhibitors to allow bespoke information to reach the student following their discussions at the discovery event.

    Students talking

    Visiting as a Group? Here’s what you need to know

    Your group booking reserves places for everyone, but each student must register individually for one of these booked tickets in order to receive their QR code ticket. 

    After you’ve made a group booking

    Once your group booking is complete, places are secured for your whole group. 

    Each student requires an individual QR code ticket for entry; this QR code is also scanned by exhibitors to allow bespoke information to reach the student following their discussions at the event. 

    You’ll receive a confirmation email within 10 minutes. If it doesn’t arrive, contact events@ucas.ac.uk. 

    How students register

    There are two ways to get students registered onto your group booking. This section covers the first method: sharing your registration link and group booking reference.

    The second method — sending email invitations directly from ENet (your booking portal), including bulk uploads — is explained in the Step‑by‑step guides to manage your booking section further down the page.

    Share the registration link from your confirmation email with your students, along with your group booking reference (starts with UCASBKN…). Students can then follow the steps to join your group and generate their personalised ticket.

    You can copy and share these instructions with your students (just add your booking reference):

    Students should:

    1. Visit https://www.ucas.com/dashboard to create or log in to their UCAS Hub account (all students need a UCAS Hub account to register for an event).
    2. Click the registration link (if it was sent to them) or go to the event page:
      UCAS Discovery Events: https://www.ucas.com/undergraduate/what-and-where-study/open-days-and-events/ucas-discovery-exhibitions

    Find and select the event they are attending.

    1. Click BOOK NOW.
    2. Select STUDENT.
    3. Choose JOIN GROUP BOOKING.
    4. Enter the booking reference you provide (e.g. UCASBKN######).
      Advisers: You can find this in your confirmation email or in your ENet portal.
    5. Complete the registration form.
    6. Download and save their personalised ticket on their phone, in their wallet app or as a printout.
    7. They will also receive a confirmation email with a link to their ticket.

    Note: Students will be prompted to register or log in to UCAS Hub. This is separate from their UCAS application. Encourage them to use a personal email address so they can continue receiving updates after leaving school.
    Students must bring their ticket on their phone, in their wallet app or as a printout.

    Adviser Registration
    Advisers also need to register so they can be scanned in on arrival. They follow the same steps as students, but do not need a UCAS Hub account.

    Managing your booking (ENet portal)

    Use your ENet portal to: 

    • Track how many students have registered 

    • Cancel students who are no longer attending 

    • Adjust your ticket numbers as your group size changes 

    • Access the event risk assessment 

    • Download replacement tickets for students 

    • View attendance and print a list for Gatsby benchmarking 

     See the section below for more information about accessing your group booking in ENet 

    Go to ENet portal

    Step‑by‑step guides to manage your booking

    How to login to your booking

    There are two ways to access ENet (your booking portal): 

    1. Use the link in your booking confirmation email.
    Click the unique link sent to you when you made your group booking. 

    2. Log in via the ENet booking portal. 
    Visit www.ucas.com/enet and enter your email address and password. 

    Note: This ENet account is separate to your UCAS Adviser Portal, so you may have a different log in. 

    Manage group bookings

    Once you log in, you’ll see your Session Details page (see image). This includes: 

    enet-manage-group-bookings-screen.png

    1. Booking Ref – your unique booking reference. 

    2. Session – the time slot(s) you booked; you only need to book your arrival time. 

    3. Allocation – number of tickets reserved for your group. 

    4. Used – number of students/advisers who have registered. 

    5. Actions – add/register an adviser, change your group leader, or cancel a session. 

    6. Session details tab – the page you’re currently viewing. 

    7. Email invitations tab – invite students and advisers to register for their ticket. 

    8. School name and event name – shown at the top of the page. 

    9. Risk assessment – available to download 4 weeks before the event. 

     

     

     

    Email invitations (send invites from ENet)

    Use the Email Invitations tab to invite students and advisers to register. 

    enet-manage-group-bookings-email-invitations

    New invite 

    • Add individuals manually. 

    • Each person receives an email with a personal registration link. 

    • Links expire after two weeks.

    • Use Resend Incomplete to resend invitations to those who haven’t registered. 

    Upload invite list (bulk upload) 

    • The file must contain two columns with the required headings. 

    NOTE: If the file isn’t in the correct format, the upload won’t work. Please see image below for the desired format with exact column headings.  

    email-invite-upload-format

    • Upload students and advisers separately. 

    • Select whether you are uploading Adviser or Student. 

    • Choose the timeslot you are inviting them to. 

    • Once uploaded, contacts automatically receive an email with a personal registration link (expires after two weeks). 

    Other Tools 

    • Resend Incomplete – resend invitations to anyone who hasn’t registered. 

    • Export List – download a list of invitees and their registration status. 

    • Waiting = invitation sent. 

    • Accepted = registration completed. 

    FAQs

    FAQs

    Why do students have to have a UCAS Hub account? 

    All students need to have a UCAS Hub account to register for an event – to provide your students with a more personalised experience prior to attending the events and with their onward journey with UCAS. This can be done in advance or at the same time as registering for an event by visiting https://www.ucas.com/dashboard. 

    Why can't I select a timeslot when booking? 
    If a timeslot is greyed out, it is fully booked. Contact events@ucas.ac.uk to be added to the waiting list. 

    What is ENet? 
    ENet is your booking portal to manage your group booking(s).

    Why can’t I log into ENet? 
    Ensure you use the credentials from your booking confirmation email. Try clearing cache/cookies or contact events@ucas.ac.uk. 
    Note: your ENet account is separate to your UCAS Adviser Portal, so you may have a different log in.  

    Where can I access a risk assessment? 
    Available four weeks before the event via the Risk assessment tab in ENet. 

    How long can we stay at the event? 
    You may stay for the duration of your booked timeslot. 

    Where can we park? 
    Parking details are in the visitor information guide on the event page under the Attend tab. 

    Can I download all tickets? 
    Yes, via the Used section in ENet. Individual downloads are recommended. 

    What are QR tickets used for? 
    To share details with exhibitors and receive course/open day information. 

    How do I see who attended? 
    Login to ENet, select Used → View, and check the Attended column.  

    Need Help?

    If you have questions about your booking, contact: 
    Email: events@ucas.ac.uk 
    Telephone: 01242 544 808