Filling in your application

Apply online

You make your application in our online system Apply.

  • There's quite a bit to fill in, but you don't need to do it all at once – you can save and log back in anytime.
  • We'll give you an overview here of what you'll need to do – from registering to adding A levels and selecting courses.
  • You can also watch how-to videos, and there's more detailed help text within the Apply system which gives you step-by-step advice.

Using Apply 2015

If you're applying for 2015 entry, use this guide to discover how to fill in your UCAS application through the Apply process.

Entering qualifications in Apply 2015

How to complete the education section of Apply 2015: add schools, colleges and qualifications, and get tips on what else to include.

Signed video about how to apply

This signed video will take you through how to use the online application system through

1. First you register to use Apply

  • Add some personal details, get a username, create a password and set your security questions.
  • Include the buzzword your school, college or centre gave you, or if you're applying independently answer a few questions.

2. Then log in to fill in the rest of your personal details

  • Funding and sponsorship options, residential status, any special needs or disabilities and any criminal convictions – plus you can give a parent, guardian or adviser nominated access if you'd like them to be able to speak on your behalf.
  • Add your email address – we'll show you how to verify it with us. Then we'll be able to let you know whenever your application is updated online, ready for you to log in and check.

3. Some additional info (UK applicants only)

  • Your ethnic origin, national identity, any summer schools/taster courses you attended, care and parental education and occupational background. Three new equality questions have been introduced for 2015 entry applications.
  • This info isn't for selection purposes – it's helpful for producing statistics, but it's not compulsory if you'd rather not fill it in.

4. Your student finance arrangements (UK applicants only)

  • This isn't your actual student finance application, but if you'll be looking for financial support we can speed up the process by sharing your info with the student loans or awards organisation you apply to (if you give us permission to).
  • Don't worry if you can't see the page – it only shows after certain questions are answered in the 'personal details' section.

5. Then you add your course choices

If you’re applying to study in 2014...

  • You won’t be able to enter choices on your application now – all applications received after 30 June are entered into Clearing.
  • In Clearing we don't automatically send your application to unis.
  • The idea is you identify courses with vacancies that interest you and contact the course providers to see if they will offer you a place. If you're offered a place you'd like to accept, enter the details in Track and the uni will then decide if they can confirm your place. 

Find out more about Clearing.

If you’re applying to study in 2015...

  • You can choose up to five courses (all now or some later) – there's no preference order and your universities/colleges won't see where else you've applied until after you reply to any offers you get.
  • One restriction on the combinations you can have is a maximum of four courses in any one of medicine, dentistry, veterinary medicine or veterinary science.
  • Another restriction is that you can only apply to one course at either the University of Oxford or the University of Cambridge. There are exceptions though – if you'll be a graduate at the start of the course, and you're applying for graduate medicine (course code A101) at the University of Cambridge, you could then also apply to medicine (course code A100) at Cambridge, as well as graduate medicine (course code A101) at the University of Oxford. (Some applicants will need to complete an additional application form to apply – visit the University of Oxford and the University of Cambridge websites for more information.)

6. Your education so far

  • You must enter all qualifications you have a result for, including any which were ungraded.
  • You must also enter any exams you’re waiting to take, and any qualifications for which you’re waiting results.

  • If you need help adding your AS and A levels check our Advisers' blog.
  • It’s important to include your full education history, including the most recent school, college or uni you’ve attended, or are attending.  
  • For course results you're still waiting for, these are the exam results we're able to process and forward on to unis and colleges. If any of your pending qualifications aren't on here then just remember to send the results on to your choices when you get them. (But either way you still need to add all your qualifications into this section, even if they're not on the list.)

7. Your employment history

  • If you've had any paid jobs – full-time or part-time – here's where you can enter details for up to five of them. Include company names, addresses, job descriptions and start/finish dates.
  • Mention any unpaid or voluntary work in your personal statement.

8. Then you write a personal statement

  • This is your chance to show course providers why you want to study the course and why you'd make a great student.
  • Take a look here if you'd like advice on how to write a personal statement.

9. Double check the view all details page

  • See if you need to make any edits, then mark it as complete, save it and agree to the declaration (which allows us to process your info and send it to your universities/colleges).

10. Then get a reference, pay your fee and send your application to us

  • Then the reference and pay and send sections go one of two ways, depending on whether you're applying individually or through a school, college or centre registered with UCAS.
  • You'll be getting a reference from a teacher, adviser or professional that knows you.
  • Pay either £12 if you're applying to just one course, or £23 for multiple courses and for applications sent after 30 June.
  • Find out how references, payment and sending works, including advice on who should write your reference.

A few things to note

  • You can only apply once in a cycle. Please don't apply more than once in a cycle, as you can't receive a refund for further applications. 
  •  If you've applied in previous cycles and want to apply again, you'll still have to submit a new application. 
  • You can't apply in an alternative language (except Welsh if you're applying for only courses taught in Welsh).
  • You can use some European characters in your personal details, personal statement, employment and referee details (see related documents for accepted characters).
  • You'll need to mark every section as complete before you can get to the declaration/payment/reference stage.
  • Everyone needs a reference, unless you get permission from all your universities or colleges.
  • If you're applying from prison you need a statement from the prison authorities too – saying you're suitable and available for the start date.

Remember to check the full help text within Apply if you get stuck, plus you can talk to us if you need advice!