Sale of products & services: Courses Data Service

Background

This Licence agreement is a legal agreement between you and UCAS Media Limited of Rosehill, New Barn Lane, Cheltenham, Gloucestershire, GL52 3LZ. UCAS Media is a wholly owned subsidiary of Universities and Colleges Admissions Service (“UCAS” English company number 02839815). UCAS Media has agreed to provide the Services to you on the terms set out in this agreement (the ‘Terms’). 

Agreed terms

2. The Agreement

1.1. These Terms, together with your order form/order confirmation, constitute the entire agreement between us in relation to your purchase and/or use of the Services. You acknowledge that you have not relied on any statement, promise, representation, assurance or warranty made or given by or on behalf of us which is not set out in these Terms and that you shall have no claim for innocent or negligent misrepresentation based on any statement in this agreement. 

1.2. UCAS Media reserves the right to vary, update or replace these Terms at any time and will make the latest iteration of these Terms available to you on www.ucas.com/about-us/policies/terms-and-conditions/sale-products-services.

1. Definitions

1.1. The definitions in this clause apply in this agreement:

Agreed Purpose: means the specific purpose as set forth in your order form. If no Agreed Purpose is included in a Customer’s order then the Agreed Purpose shall be republication for individual course search purposes on a single website owned and operated by Customer solely for Customer’s benefit.

Application: means any applications, or software, developed by, or on behalf of, the Customer to interact with the API. 

API: means the application programming interface as described in the information provided by UCAS Media to the Customer as may be updated from time to time 

API Key: means the security key UCAS Media makes available for the Customer to access the API.

API Limits: means any reasonable restrictions we may apply from time to time.

API Users: means the Customer's employees, contractors, or agents whom the Customer enables to access the API. 

‘Customer’, 'You', 'you' and 'your': means the natural or legal person, or body of persons corporate or incorporate, acquiring limited rights granted in the Courses Data.

Course(s) Data: means data supplied to you for the Agreed Purpose.

Licence: means the licence granted in clause 3.

Services: means the Courses Data and API to be supplied by us to you, in accordance with the product descriptions as provided by UCAS Media or detailed on the order confirmation.

‘UCAS Media’, ‘We’, ‘we’, ‘Our’, ‘our’, ‘Us’ or ‘us’: means UCAS Media Limited.

Use: means doing any act which is restricted by copyright or database right, whether in the original medium or in any other medium, and includes without limitation distributing, copying, adapting, modifying as may be technically necessary to use it in a different mode or format.

Virus: means anything or device (including any software, code, file or program) which may: prevent, impair or otherwise adversely affect the operation of any computer software, hardware or network, any telecommunications service, equipment or network or any other service or device; prevent, impair or otherwise adversely affect access to or the operation of any program or data, including the reliability of any program or data (whether by re-arranging, altering or erasing the program or data in whole or part or otherwise); or adversely affect the user experience, including worms, trojan horses, viruses and other similar things or devices. 

Vulnerability: means a weakness in the computational logic (for example, code) found in software and hardware components that when exploited, results in a negative impact to the confidentiality, integrity, or availability, and the term Vulnerabilities shall be construed accordingly. 

2. Interpretation

2.1 Use of singular forms of address under these Terms shall have the same meaning in respect of the multiple form in each case.

3. Using the Courses Data

3.1 UCAS Media grants you a non-exclusive, non-transferable and non-assignable Licence to use the Courses Data for the Agreed Purpose.

3.2 The Courses Data will be made available to you upon receipted payment of the agreed fee (the ‘Fee’) for a period of one (1) year (‘the Licence Period’). 

3.3 The Courses Data is provided for download using the API or as detailed on the order form. We reserve the right to remove or replace file formats at any time and where we do so we will try to provide you with reasonable notice.

3.4 The rights granted to you include the right to:

3.4.1. store, access, copy and publish the Courses Data for the Agreed Purpose; and

3.4.2. adapt the Courses Data to enable you to Use the Courses Data for the Agreed Purpose;

3.5 You must (where you do any of the above) credit us, as the source of the data in your product or application by including or linking to any accreditation we produce and, where possible, provide a link to this Licence; if we provide no alternative accreditation, then you must use the following: ‘The courses data has been supplied by UCAS Media Limited’

3.6 You must update the Courses Data in use by you frequently, but in any event no less frequently than every sixty (60) days provided UCAS has made updated data available during that period.

3.7 These are important conditions of this Licence and if you fail to comply with them the rights granted to you under this Licence, or any similar licence granted by the Licensor, will end automatically.

3.8 The Licence does not affect your freedom under fair dealing or fair use or any other copyright or database right exceptions and limitations.

3.9 You must not re-title or represent the Course Data to suggest any purpose inconsistent with the Agreed Purpose.

3.10 The use of Courses Data to establish any admissions service which could at any time compete with UCAS or any attempt to launch such a service constitutes a material breach of this Agreement.

3.11 Where Courses Data is accessed via the API we grant you a non-exclusive, non-transferable and non-assignable Licence to access the API solely to display the Courses Data for the Agreed Purpose. 

3.12 The Customer’s sole means of accessing the API for the purposes in clause 3.1 shall be via the API Key. The Customer may not share the API Key with any third party and must keep the API Key and all log-in information secure. The API Key may be replaced at any time by UCAS Media on notice to the Customer. 

3.13 In relation to the scope of use set out in clause 3.3 the Customer shall not (and shall ensure API Users do not):

3.13.1 make API Calls in excess of API Limits;

3.13.2 use the API in any manner or for any purpose that infringes, misappropriates, or otherwise infringes any Intellectual Property Right or other right of any person, or that violates any applicable law;

3.13.3 design or permit Applications to disable, override, or otherwise interfere with any UCAS-implemented communications to end users, consent screens, user settings, alerts, warning, or the like;

3.13.4 attempt to cloak or conceal the Customer's identity or the identity of the Applications when requesting authorisation to use the API or making an API Call;

3.13.5 except to the extent expressly permitted under this clause 3:

(i) combine or integrate the API with any software, technology, services, or materials not approved in advance by Supplier, including AI-related technologies, large language or other foundation models;

(ii) pass or allow access to the API to any third party;

(iii) access all or any part of any the API to build a product and/or service which competes with the API or the goods or services provided by UCAS or UCAS Media (or any part of it); 

(iv) commercially exploit, sell, license or distribute any API or any products and/or services incorporating the results retrieved using the API or via an API Call

3.14 You will take all reasonable steps to:

3.14.1 keep the API confidential and secure the API from infringement, misappropriation, theft, misuse of unauthorised access; and

3.14.2  prevent the introduction of any Virus or vulnerability into the UCAS network and information systems via your use of the API or otherwise.

3.15 All Intellectual Property Rights in the API and UCAS systems shall belong to UCAS and its licensors and nothing in this agreement shall serve to assign any such rights to you.

3.16 If you become aware of any misuse of any Courses Data, or any security breach in connection with this agreement that could compromise the security or integrity of the Courses Data or API or otherwise adversely affect us or if you learn or suspect that the API Key has been revealed to or obtained by any unauthorised person, you shall, at your expense, promptly notify us and fully co-operate with us to remedy the issue as soon as reasonably practicable.

3.17 You agree to co-operate with our reasonable security investigations.

3.18 We may change the API Key on notice to you.

4. Exemptions

4.1. This Licence does not cover:

4.1.1. any third party rights; and

4.1.2. other intellectual property rights, including trademarks and design rights.

5. Non-endorsement

These Terms do not grant you any right to use the Courses Data in a way that suggests any special relationship between the parties or that we endorse you, your business activities or aims or your use of the Courses Data.

6. Non Compete

You shall at no time launch any service or business which is similar or in any way competitive with any services provided by UCAS.

7. No Warranty

7.1. The Courses Data is supplied 'as is' and UCAS excludes all representations, warranties, obligations and liabilities and offer no indemnity in relation to the Courses Data or accuracy thereof to the maximum extent permitted by law.

7.2. UCAS offers no warranty regarding the frequency with which Courses Data files for download shall be updated, that your use of the API will be uninterrupted or error-free or that the API will be free from Vulnerabilities or Viruses. You acknowledge that the API may be subject to limitations, delays and other problems inherent in the use of such communications facilities.

8. Liability

8.1. UCAS is not liable for any errors or omissions in the Courses Data or API nor shall we be liable for any loss, injury or damage of any kind caused by your use of the Courses Data or API.

8.2. We do not guarantee the continued supply of the Courses Data nor the continued access to the API.

8.3. You will indemnify UCAS on demand and hold UCAS harmless in the event of any claim or accusation that the your use of the Course Data and or API in any way infringes the rights, injures, offends, harms or damages the reputation of any third party, subject to our notifying you if and when we are in receipt of any such claim or are notified of any such accusation.

9. Suspension

9.1. UCAS may suspend the supply of Courses Data and or access to the API if:

9.1.1. UCAS has reasonable grounds to believe that Customer has not complied with these Terms; or

9.1.2. the provision of the Courses Data and or API to Customer would or be likely to damage, or the acts or omissions of Customer have damaged, the goodwill or reputation of UCAS.

9.2. UCAS will notify Customer of such suspension and the cause as soon as reasonably possible (and where reasonably practical, will endeavour to give notice in advance of such suspension).

 9.3. UCAS will notify Customer of the outcome of any investigation.

9.4. Suspension shall not affect Customer's obligation to pay the Fee during any period of Suspension. UCAS reserves the right to charge Customer a reasonable Administration Fee for removal or reinstatement of any supply of Courses Data.

10. Termination for Breach

10.1. Either Party may terminate this Agreement if the other party is in material or persistent breach of these Terms, by giving written notice specifying the breach and (if capable of remedy) requiring it to be remedied. If the breach is not remedied within twenty-one (21) days of the date of the notice then this Agreement shall end on the expiry of the notice period. If the breach is not remediable, termination will take effect immediately.

10.2. If UCAS has reasonable grounds for believing that Customer is in breach of any of clauses 3, 4, 5, and 6 UCAS may immediately suspend the supply of Course Data under clause 9 and if Customer fails to correct such breach (if capable of remedy) within seven (7) days of receiving notice of such breach, UCAS may immediately terminate this Agreement by written notice to Customer.

11. Termination for Insolvency

11.1. Either party may terminate this Agreement in whole or in part immediately by notice in writing if the other party:

11.1.1. ceases, threatens to, or suspends trading or carrying on business (other than temporarily by reason of a strike); or

11.1.2. suspends payment of its debts or is or becomes unable to pay its debts (within the meaning of section 123 of the Insolvency Act 1986) or commits any act of insolvency, or enters into a composition or voluntary arrangements with its creditors, or has a receiver or administrator appointed over the whole or any part of its business or assets, or has a creditor’s winding up petition advertised against it in the appropriate gazette, or passes a resolution to wind up (other than for the purposes of a solvent amalgamation or reconstruction), or is the subject of any action or procedure commenced in any jurisdiction which is similar to or analogous with any above-mentioned action or procedure.

12. Effect of Termination

12.1. On termination or expiry of this Agreement:

12.1.1. You must cease using the Courses Data provided under this licence.

12.1.2. Your access to the API shall be terminated with immediate effect.

12.1.3. If UCAS terminates this Agreement pursuant to section 10 or 11 then any amounts payable shall fall immediately due and you shall not be entitled to any refund of the Fee in respect of any unexpired Licence Period.

15. Communications between us

15.1. Any notice or other communication given by you to us, or by us to you under or in connection with this contract shall be in writing and shall be sent by email to an appropriate email address of the addressee.

15.2. Any notice or communication shall be deemed to have been received at the time of transmission, or, if this time falls outside business hours in the place of receipt, when business hours resume.  

15.3. This clause does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution.  

16. Other important terms

16.1. This agreement is personal to you and you shall not assign, transfer, mortgage, charge, sub-contract, declare a trust of or deal in any other manner with any of its rights and obligations under this agreement.

16.3. Each party acknowledges that in entering into this agreement it does not rely on, and shall have no remedies in respect of, any representation or warranty (whether made innocently or negligently) that is not set out in this agreement.

16.4. Each party agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in this agreement.

16.5. No failure or delay by a party to exercise any right or remedy provided under this agreement or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of any right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.

16.6. Each of the conditions of this agreement operates separately. If any provision or part-provision of this agreement is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of this agreement.

16.8. The Universities and Colleges Admissions Service (English company number 02839815) shall be entitled to enforce the Terms pursuant to the Contracts (Rights of Third Parties) Act 1999. Subject thereto, a person who is not a party to this agreement shall not have any rights to enforce any term of this agreement.

16.9. Except as expressly provided in this agreement, no variation of this agreement shall be effective unless it is in writing and signed by the parties (or their authorised representatives).

16.11. Except as expressly provided in this agreement, the rights and remedies provided under this agreement are in addition to, and not exclusive of, any rights or remedies provided by law.

16.12. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this agreement or its subject matter or formation (including non-contractual disputes or claims).

16.13. This agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

Last updated: 29 January 2026